Photography Terms & Conditions

Photography Terms & Conditions These Terms & Conditions (“Terms”) apply to all photography services provided by Grainy Tones (“Photographer”) to any client (“Client”). By confirming a shoot date in writing (email/message) and paying the deposit, the Client confirms that they have read and agreed to these Terms. ⸻ 1. Scope of Work 1.1. The Photographer provides fashion, lookbook, campaign and brand content photography. 1.2. Specific details for each project (date, location, duration, fees, estimated number of looks and edited images) are outlined in a separate Proposal / Booking Confirmation / Invoice (“Project Summary”). 1.3. In case of any conflict between these Terms and the Project Summary, the Project Summary prevails only with respect to fees, dates and deliverables. ⸻ 2. Booking and Time on Location 2.1. A shoot date is considered reserved only after the Client has: • confirmed the booking in writing (email or messenger), and • paid the agreed deposit stated in the Project Summary. 2.2. The Photographer works in time blocks (e.g. half day / full day). Time on location includes: • makeup and hair, • styling and preparation, • light setup, • technical breaks. 2.3. The number of looks (outfits/sets) and approximate number of edited images included in the fee are specified in the Project Summary. ⸻ 3. Fees and Payment 3.1. All fees (day rates, extra looks, additional edited images, retouching, RAW buyout, extended license, etc.) are agreed individually and stated in the Project Summary and/or invoice. 3.2. To secure the date, the Client pays a non-refundable deposit (percentage or fixed amount specified in the Project Summary). 3.3. The remaining balance must be paid within the timeframe indicated in the Project Summary (for example, within 5 calendar days after the shoot), unless otherwise agreed in writing. 3.4. Additional services requested by the Client after the shoot (extra looks, extra edited images, deep beauty retouch, usage extension, etc.) will be invoiced separately and must be paid before final delivery of the corresponding files. ⸻ 4. Image Selection and Deliverables 4.1. The Photographer performs an initial technical and creative selection, removing obvious rejects (out of focus, closed eyes, test frames, etc.) and keeping only successful images that match the agreed style. 4.2. The Client receives preview images (JPEG, with basic color correction) representing the best results from the shoot. The exact number of previews is not strictly limited and depends on the project, but typically includes several strong variations per look. 4.3. From the previews, the Client can select images for final editing up to the amount specified in the Project Summary. 4.4. Additional fully edited images beyond the agreed package are available for an extra fee, as stated in the Project Summary or updated price list. 4.5. Final images are delivered in high-resolution JPEG (and optionally web-optimized JPEG) via online gallery or download link, within the delivery timeframe stated in the Project Summary. ⸻ 5. Editing, Retouching and Makeup 5.1. Standard editing (included in the fee) typically covers: • color correction and toning, • exposure and contrast adjustments, • light skin clean-up, • light dodge & burn, • removal of small artifacts (dust, minor distractions). 5.2. Deep beauty retouch (heavy skin correction, fixing problematic makeup or uneven tan, complex body or garment reshaping, etc.) is not included in standard editing and is charged separately according to the current retouching rates. 5.3. The Client is responsible for arranging models, styling, makeup and hair at the desired quality level. The Photographer is not responsible for aesthetic issues caused by: • lack of a professional makeup artist, • low-quality makeup/hair, • uneven tan or skin conditions. Any requested correction of such issues in post-production will be billed as deep beauty retouch. 5.4. RAW/original files are not included in the standard package and remain the property of the Photographer. If the Client wishes to obtain RAW files, this may be arranged as a separate buyout for an additional fee, to be agreed in writing. ⸻ 6. Cancellation and Rescheduling 6.1. Cancellation by the Client • If the Client cancels the shoot, the deposit is non-refundable. • For cancellations close to the shoot date, additional fees may apply as stated in the Project Summary or in the Photographer’s current cancellation policy. 6.2. Rescheduling by the Client • One reschedule may be allowed subject to the Photographer’s availability, if requested sufficiently in advance. • Late rescheduling (close to the shoot date) may incur an additional fee or be treated as a cancellation, depending on timing and circumstances. • Specific timing and conditions for rescheduling are set out in the Project Summary or in written communication with the Photographer. 6.3. Cancellation / Rescheduling by the Photographer If the Photographer is unable to perform the shoot due to illness, injury or other serious circumstances, the Client will be notified as soon as possible. The Photographer will offer a new date or refund any amounts already paid. This refund will be the Client’s sole remedy. ⸻ 7. Weather and Outdoor Conditions 7.1. For outdoor/location shoots, the Client acknowledges that weather may affect the look and feasibility of the shoot. 7.2. In case of severe or unsafe weather conditions, the Photographer may suggest rescheduling or adjusting the concept. One reschedule due to objectively severe weather (heavy rain, storm, unsafe conditions) may be allowed without an additional fee, subject to availability. 7.3. Cloudy weather, light rain, lack of “perfect sunset” or non-ideal sun position are not considered sufficient reasons for free cancellation. ⸻ 8. Usage Rights (License) 8.1. The Photographer retains all copyright and moral rights to the images, unless explicitly transferred in a separate written agreement. 8.2. Upon full payment, the Client receives a non-exclusive, non-transferable license to use the final images for their brand’s promotion, within the scope (term, media, territory) specified in the Project Summary (for example: 1 year, worldwide digital use — website, online store, social media, digital ads). 8.3. Any use beyond the agreed scope (extended term, print/OOH campaigns, third-party retailers, etc.) requires a separate written agreement and additional licensing fee. 8.4. The Photographer may offer extended license options (e.g. longer term, print and outdoor campaigns) for an additional fee, agreed individually with the Client. ⸻ 9. Portfolio Use and Credits 9.1. Unless otherwise agreed in writing, the Photographer may use selected images from the project in their portfolio (website, social media, printed portfolio, presentations, etc.) and for self-promotion. 9.2. The Client is encouraged, where reasonable, to credit the Photographer (e.g. “Photo: Grainy Tones”) in editorial or press contexts. ⸻ 10. Governing Law and Disputes 10.1. These Terms are written in English. 10.2. Governing law and jurisdiction may be agreed separately between the Photographer and the Client (for example, in the Project Summary or invoice). In the absence of such specification, the Parties will first attempt to resolve any disputes amicably. If this is not possible, disputes shall be submitted to a competent court agreed by both Parties.